Policies & Procedures

RVC Policies

Access the full Board Policy Manual or find the specific policy or procedure in the table of contents below.

Article 1: Board of Trustees Bylaws

• Board of Trustees Bylaws

Article 2: Operations

2.10.000 Compliance

• 2.10.010 Internal/External Communications
• 2.10.020 Compliance with the Illinois Freedom of Information Act Request
• 2.10.030 Abused and Neglected Child Reporting Policy
• 2.10.040 Registered Sex Offenders Compliance Policy
• 2.10.050 Official College Holidays
• 2.10.060 Identity Theft Protection
• 2.10.070 Records Retention
• 2.10.080 Alcohol Served at Events
• 2.10.090 Smoking Compliance Policy
• 2.10.100 Acceptance of Contributions
• 2.10.110 Information Technology Compliance
• 2.10.120 Americans with Disabilities Act (ADA)

2.20.000 Safety and Security

• 2.20.010 Health and Safety Standard
• 2.20.020 Rock Valley College Police Department
• 2.20.030 Emergency Closing of Campus Plan
• 2.20.040 Emergency Response Plan Policy
• 2.20.050 Rock Valley College Campus Traffic Code
• 2.20.060 Office Doors / Windows
• 2.20.070 Weapons / Concealed Carry
• 2.20.080 Communicable Diseases
• 2.20.090 Hazardous Materials / Hazardous Communications
• 2.20.100 Campus Demonstrations
• 2.20.110 Campus Trespass Policy

2.30.000 Institutional Research, Technology, and Development

• 2.30.010 Conducting Institutional Research
• 2.30.020 Acceptable use Policy for Information Technology Systems
• 2.30.030 Computer Equipment
• 2.30.040 Grants Policy
• 2.30.050 Rock Valley College Donations and Foundation
• 2.30.060 Cyber and Information Security Policy

2.40.000 Auxiliary Services

• 2.40.010 Facilities and Grounds Rental
• 2.40.020 College Facility Development and Preservation
• 2.40.030 Fleet Management
• 2.40.040 Shipping and Receiving
• 2.40.050 Mail Service
• 2.40.060 Disposal of Assets

Article 3: Human Resources

3.10.000 General

• 3.10.010 Equal Employment Opportunity
• 3.10.020 Prohibiting Sex-Based Misconduct
• 3.10.030 Access to Personnel Files
• 3.10.040 Copyright
• 3.10.050 Employee Code of Ethics
• 3.10.060 Corporal Punishment
• 3.10.070 Violence and Disruptive Behavior
• 3.10.080 Oral English Proficiency
• 3.10.090 Personnel Reports
• 3.10.100 Whistleblower Policy
• 3.10.110 Drug and Alcohol-Free Workplace
• 3.10.120 Conflict of Interest – Employees
• 3.10.160 Remote Work Policy
• 3.10.270 Service and Other Animals Policy 

3.20.000 Employment

• 3.20.010 Job Posting and Hiring
• 3.20.020 Employment Classifications
• 3.20.030 Criminal Background Investigation
• 3.20.040 Recruiting and Relocation Expense Reimbursements
• 3.20.050 Workers Compensation
• 3.20.060 Tardiness and Absences
• 3.20.070 Employee Discipline
• 3.20.080 Problem Resolution Policy for Educational Support Personnel (ESP) and Professional Staff Association (PA)
• 3.20.090 Employment of Related Parties
• 3.20.100 Physical Examinations and Fitness for Duty
• 3.20.110 Independent Contractors
• 3.20.120 Changes in Job Titles and Organizational Restructuring
• 3.20.130 Separation of Employment
• 3.20.140 Attendance of Faculty Members and Administrators at Commencement Exercises
• 3.20.150 Employee Recognition

3.30.000 Benefits

• 3.30.010 Health and Life Insurance
• 3.30.020 Health Insurance Portability and Accountability Act (HIP)
• 3.30.030 Insurance Coverage for Full-Time Faculty Members Who Retire or Resign
• 3.30.040 Vacation
• 3.30.050 Tax-Sheltered/Deferred Compensation
• 3.30.060 Tuition Assistance
• 3.30.070 College-Sponsored Trainings, Seminars, and Workshops
• 3.30.080 Jury Duty / Compulsory Witness
• 3.30.090 Family and Medical Leave
• 3.30.100 Military Leave
• 3.30.110 Victims Economic Security and Safety Act (VESSA)
• 3.30.120 Special Leave of Absence for Full-time Employees
• 3.30.130 Leave for In-Service Training and Workshops
• 3:30:150 Bereavement Leave

3.40.000 Compensation

• 3.40.010 Compensation Philosophy
• 3.40.020 Salary Program
• 3.40.030 Employees Serving as Instructors Arts and Sciences / Career Education
• 3.40.040 Temporary Employees
• 3.40.050 Shift Differential
• 3.40.060 Overtime / Compensatory Time

Article 4: Students

4.10.000 General

• 4.10.010 Non-Discrimination
• 4.10.020 Policy - Prohibiting Sex-Based Misconduct
• 4.10.030 Student Admissions
• 4.10.040 Student Residency
• 4.10.050 International Students
• 4.10.060 Testing for Academic Placement and Career Placement
• 4.10.070 Student Classification
• 4.10.080 Auditing a Course
• 4.10.090 Student Financial Aid Program
• 4.10.100 Scholarships
• 4.10.110 Military Service Personnel, Education Opportunities
• 4.10.120 Senior Citizen Tuition for Credit Classes

4.10.130 Student Handbook

• 4.10.140 Student Rights and Responsibilities
• 4.10.150 Student Conduct
• 4.10.160 Student Grievance Process
• 4.10.170 Acceptable Use for Information Technology Systems –Students
• 4.10.190 Education Records
• 4.10.200 Intercollegiate Athletics
• 4.10.210 Recognized Student Clubs and Organizations
• 4.10.220 Student Publications
• 4.10.230 Student Use of Facilities
• 4.10.240 Student Use of Personal Vehicle for College-Sanctioned Travel
• 4.10.250 Student Individual and Group Travel
• 4.10.260 Diversity, Equity, & Inclusion
• 4.10.270 Service and Other Animals Policy 

4.20.000 Academic

• 4.20.010 Academic Integrity
• 4.20.020 Intellectual Property and Copyright Act Compliance
• 4.20.030 Class Attendance and Participation
• 4.20.040 Course Credit Hour Determination
• 4.20.050 Evaluation of Student Performance
• 4.20.060 Academic Honors
• 4.20.070 Standards for Academic Progress
• 4.20.080 Academic Appeals
• 4.20.090 Academic Forgiveness
• 4.20.100 Course Repetitions
• 4.20.110 Graduation Requirements
• 4.20.120 CAREER Agreement
• 4.20.130 Religious Observance
• 4.20.140 Administrative Withdrawal
• 4.20.150 Withdrawal from Class

Article 5: Finance

• 5.10.010 Financial Plan of Operation
• 5.10.020 Fiscal Year
• 5.10.030 Financial Reports
• 5.10.040 Annual Budget
• 5.10.050 Accounting
• 5.10.060 Intra-Fund Budget Transfers
• 5.10.070 Inter-Fund Budget Transfers
• 5.10.080 Investment
• 5.10.090 Capital Assets and Depreciation
• 5.10.100 Insurance and Risk Management
• 5.10.110 Fund Transfer Agreement with Rock Valley College Foundation
• 5.10.120 Purchasing
• 5.10.130 Travel Reimbursement
• 5.10.140 Diverse Vendor Enterprise Use
• 5.10:150 Bond Record Keeping Policy
• 5.10.160 Operating Fund Balance
• 5.10.170 Bond Disclosure Compliance

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Administrative Procedures

2. Operations

2.10 Compliance

• 2.10.010 Procedure – Unmanned Aircraft Systems
• 2.10.030 Procedure – Abused and Neglected Child Reporting
• 2.10.040 Procedure – Registered Sex Offenders
• 2.10.070 Procedure – Document Disposal
• 2.10.090 Procedure – Smoking Compliance
• 2.10.120 Procedure – Americans with Disabilities Act (ADA) Grievance for Employees and Job Applicants
• 2.10.120 Procedure – Employees or Applicants Requesting a Reasonable Accommodation under the Americans with Disabilities Act (ADA)

2.20 Safety and Security

• 2.20.010 Procedure – Bloodborne Pathogens Control
• 2.20.040 Procedure – Inoperable Elevator
• 2.20.050 Procedure – Campus Traffic Code
• 2.20.080 Procedure – Communicable Diseases
• 2.20.100 Procedure – Campus Demonstrations

2.30 Institutional Research, Technology, and Development

• 2.30.030 Procedure – Computer Equipment
• 2.30.060 Procedure – Confidentiality Statement
• 2.30.060 Procedure – Acceptable Use of Information Technology
• 2.30.060 Procedure – Account Management
• 2.30.060 Procedure – Credit Cards
• 2.30.060 Procedure – Firewall, Router, and Switch Administration
• 2.30.060 Procedure – Incident Response
• 2.30.060 Procedure – Information Security
• 2.30.060 Procedure – Institutional Data
• 2.30.060 Procedure – IT Hardware, Software, and Services Purchasing
• 2.30.060 Procedure – IT Resource End of Life
• 2.30.060 Procedure – Network Vulnerability Assessment
• 2.30.060 Procedure – Passwords
• 2.30.060 Procedure – Security Awareness Training

2.40 Auxiliary Services

• 2.40.010 Procedure – Facilities and Grounds Rental

3. Human Resources

3.10 General

• 3.10.020 Procedure – Prohibiting Sex-Based Misconduct
• 3.10.110 Procedure – Drug and Alcohol-Free Workplace
• 3.10.120 Procedure – RVC Statement of Economic Interest
• 3.10.160 Procedure – Remote Work and Alternative Schedules
• 3.10.270 Procedure – Service Animals (for Employees)

3.20 Employment

• 3.20.010 Procedure – Job Posting and Hiring
• 3.20.040 Procedure – Recruiting and Relocation Expense Reimbursements
• 3.20.080 Procedure – Problem Resolution Procedure for ESP and PSA Employees
• 3.20.110 Procedure – Independent Contractor
• 3.20.130 Procedure – Exit Interview
• 3.20.130 Procedure – Termination Date for Administrators and Classified Employees

3.30 Benefits

• 3.30.000 Procedure – Illinois Paid Leave for All Workers Act
• 3.30.060 Procedure – Tuition Fee Reimbursement Guidelines for Faculty & Non-Faculty
• 3.30.060 Procedure – Guidelines for Tuition Fee Waiver
• 3.30.090 Procedure – FMLA Leave Recording of Time Off
• 3.30.150 Procedure – Bereavement Leave

3.40 Compensation

• 3.40.020 Salary Program Procedure
• 3.40.020 Salary Procedure – Adjunct Faculty Institute Compensation
• 3.40.020 Salary Procedure – Adjunct Faculty Salary Schedule
• 3.40.020 Salary Procedure – Adult Education Program Instructors
• 3.40.020 Salary Procedure – Community and Continuing Education Instructors
• 3.40.020 Salary Procedure – Athletic Coaches and Advisors Positions
• 3.40.020 Salary Procedure – Nursing Aide Adjunct Faculty
• 3.40.020 Salary Procedure – Retired Faculty Serving as Adjunct Instructors
• 3.40.020 Salary Procedure – Stipends
• 3.40.020 Salary Procedure – Student Worker Minimum Wage Increase
• 3.40.050 Procedure – Shift Differential
• 3.40.060 Procedure – Overtime/Compensatory Time, Meal Periods, Snow, and Other Emergency Days

4. Students

• 4.10.020 Procedure – Prohibiting Sex-Based Misconduct
• 4.10.270 Procedure – Service Animals (for Students)

5. Finance

• 5.10.120 Procedure – Purchasing
• 5.10.130 Procedure – Travel
• 5.10.140 Procedure – Diverse Vendor Enterprise Program
• 5.10.170 Procedure – Bond Disclosure Compliance